Healthcare Operations
Athena + Google Calendar Sync
A two-way scheduling sync between Athena and Google Calendar, with loop protection built in.
Scheduling relied on manual coordination.
100% scheduling sync between both systems.
The challenge
Where things stood
Scheduling between Google Calendar and Athena relied on manual coordination.
That added operational overhead and risked inconsistencies between the two systems. Blocked availability, appointment sync and scheduling reliability needed a process that could scale.
What we built
The build, step by step
We designed and built a sync architecture between Google Calendar and Athena.
- 01
Bidirectional sync
Events move both ways, so each system reflects the other.
- 02
Loop protection
Logic that stops synced events from bouncing back and forth.
- 03
Appointment persistence
Appointments stay intact as they move between systems.
- 04
Busy availability validation
Busy time is checked before availability is shared.
- 05
Blocker appointment creation
Blocker appointments hold time that isn't available.
- 06
Synced event tracking
Every synced event is tracked, so both systems stay consistent.
Walkthrough
See the sync in action
Results
What changed
- 100%scheduling sync
- Bidirectionalcoordination
- Loop-safeprotection logic
The result is a reliable scheduling workflow that scales. Availability stays in sync across both systems, with less manual scheduling and more consistent operations.
Services used
The services behind this work
Other work
More case studies
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